Policies & Procedures

Office Hours

Mon – Fri: 8:30 am to 5:00 pm EST
Saturdays: 9:00 am to 5:00 pm EST

Arrival & Departure Times

Check-In: Beginning at 4:00 pm at our office
Check-Out:  10:00 am

After business hours check-ins are easy. Please call our office to discuss key pickup.

Weekly and Monthly Rentals

In most cases, a weekly rental will be Saturday to Saturday. In most cases, a monthly rental will begin on the first day of the month and end on the last day of the month.


 

Rental Payments and Reservation Agreement

50% of total amount is due when reserving. The Balance is due 60 days prior to Rental Period.

Guest Agreement (.pdf)


 

Forms of Payment

Credit cards, checks, e-checks, and wire transfers.


 

Additional Charges

  • Sales & Tourist Tax: 13% Sarasota County. 12% Manatee County.
  • Processing Fee: $100 Non-refundable
  • Departure Cleaning Fee: Starting at $110 depending upon size of accommodation.

Vacation Rental Damage Protection $70, or Refundable Damage deposit starting at $1,000.


 

Cancellations

A fee equal to all payments received applies to cancellations, missed or late payments, and not occupying the Property, unless cancelled in writing 60 days (120 days for reservations of 28 days or more) prior to scheduled check-in date, in which case a cancellation fee of the greater of 10% of total amount due or $300 applies.


 

CSA Vacation Rental Damage Protection

Accidents happen, but they don’t have to ruin your vacation. Simply make a one-time payment of $70 for the insurance and relax knowing that you are covered for accidental property damage.

For a complete review of the plan, please click here to read the Description of Coverage detailing full terms and conditions that apply.


 

CSA Trip Cancellation Insurance

Insurance is available at a cost of 7.65% of the total reservation cost and will be added to your reservation. You may decline coverage by initialing and removing the plan cost from your advance deposit. Why you should buy insurance? Here are some examples of real life scenarios…

  • Sickness, Injury and Death
  • Natural Disasters, Inclement Weather and Mandatory Evacuations
  • Employment Coverage

By purchasing travel insurance, you can be covered for non-refundable deposits, cancellation penalties, as well as gain access to a wide range of traveler’s assistance services. For a complete review of the plan, please click here to read the Description of Coverage detailing full terms and conditions that apply.

 


 

Swimming Pools

The expense to heat a pool in a private home is not included in the rental fee. Should you elect to heat the pool, an additional fee will apply.


 

Utilities

Basic utilities are included in your rental fee, unless otherwise noted.


 

Guest Occupancy

The number of guests is limited to the number stated on the Reservation Agreement and is strictly enforced.


 

Pets

Pets are strictly prohibited without written permission from FVC and payment of a non-refundable $500/pet fee. Breed restrictions, a 25 lb. max, and a 2-dog limit apply.


 

Start-Up Supplies are Provided

Each property is stocked with a starter supply of the following: dishwasher soap, dish soap, paper towels, trash bags, laundry detergent and toilet paper.


 

Linens and Kitchen Items Provided

Every kitchen is fully equipped. Based on the occupancy limit, each property is equipped with bed and bath linens.